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How does Fairly Payroll work (clinic)?

Using Fairly Payroll for Temps and Teams

Fairly Payroll allows clinics to pay temps, team members, or both as employees—fully managed within Fairly. Clinics must request access before getting started.

Requesting Access to Fairly Payroll

To use Fairly Payroll:

  • Request access to Fairly Payroll

  • Our team will schedule an onboarding call

  • We’ll help configure your clinic for:

    • Temps

    • Team members

    • Or both

Once onboarding is complete, you’ll be able to manage payroll directly in Fairly.

In Canada, the CRA requires temps to be paid as employees, not independent contractors. Fairly Payroll is designed to support this requirement.

What You Can Do With Fairly Payroll

With Fairly Payroll, clinics can:

  • Create pay schedules

  • Set pay rates

  • Add and manage employees (temps and/or team members)

  • Use Timesheets to manage time and attendance

  • Create and manage Time Off

  • Automatically calculate source deductions

  • Handle required payroll remittances

  • Generate and file T4s, T4As, and ROEs

This removes much of the administrative and compliance burden from your team.

Pay Schedules

Fairly Payroll supports different pay schedule rules for temps and team members.

Temps

  • Fixed pay schedule

  • Work completed in one week is paid the following Friday

  • If hours are approved the same day as the shift:

    • Pay remains on schedule

  • If approval is delayed:

    • Pay may be delayed

  • If Fairly Payroll for Temp hours remain unapproved at the end of the day, you’ll receive an email reminder to approve them.

  • When approving hours for a shift, you’ll see a Pay Stub Preview showing the gross payroll cost. Once the pay run is automatically approved by our system on the Monday following the shift, deductions and net pay will be reflected.

  • You’ll receive an email before payroll is approved outlining the total amount to be debited, the debit date, and which temps are being paid, and a second email after the payroll is automatically approved confirming those same details.

Learn more about approving shifts: How do I approve hours and pay temps?

Team Members

  • Clinics can create custom pay schedules

  • Multiple pay schedules are supported

  • Team members can be assigned to different schedules as needed

This flexibility allows clinics to match payroll to their internal operations.